An 18-Minute Plan for Managing Your Day and Finding Focus

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A ritual and its predictability can help finding focus in your day

We start every day knowing we’re not going to get it all done or fit it all in. How we spend our time is really a function of priorities. That’s why Peter Bregman argues in 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done that we need to plan ahead, “create a to-do list and an ignore list, and use our calendars.”
“The hardest attention to focus,” he writes, “is our own.”
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The Ritual of Managing Our Day
We need ritual to manage our days, “clear enough to keep us focused on our priorities. Efficient enough not to get in the way.”
Bregman argues that ritual should take 18 minutes a day: Your Morning Minutes, Refocus, and Your Evening Minutes.
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Step 1 (5 Minutes) : Your Morning Minutes
Echoing Tim Ferriss Bregman recommends planning ahead. Ferriss prefers the night before, Bregman prefers the morning.
Before you turn on your computer, sit down with your to-do list and “decide what will make this day highly successful.”
Take the items off your to-do list (a picture of Bregman’s to-do list is below) and schedule them into your day.
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Bregman’s To Do List
“Make sure,” he writes, “that anything that’s been on your list for three days gets a slot somewhere in your calendar or move it off the list.”
***
Step 2 (1 Minute Every Hour): Refocus
Some interruptions help us course correct.
Set your watch, phone, or computer to ring every hour and start the work that’s listed on your calendar. When you hear the beep, take a deep breath and ask yourself if you spent your last hour productively. Then look at your calendar and deliberately recommit to how you are going to use the next hour. Manage your day hour by hour. Don’t let the hours manage you.
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Step 3 (5 Minutes): Your Evening Minutes
“At the end of your day,” Bregman writes, “shut off your computer and review how the day went.”
Ask yourself three sets of questions:
  1. How did the day go? What success did I experience? What challenges did I endure?
  2. What did I learn today? About myself? About others? What do I plan to do—differently or the same— tomorrow?
  3. Whom did I interact with? Anyone I need to update? Thank? Ask a question of? Share feedback with?
***
The key to this is the ritual and its predictability.
If you do the same thing in the same way over and over again, the outcome is predictable. In the case of 18 minutes, you’ll get the right things done.

5 Upsc Gyan: May 2015 Getty Images A ritual and its predictability can help finding focus in your day We start every day knowing we’re not going to get it all...

How to Get Smarter

Wouldn’t you like to know how to get smarter? Of course.
I’ve looked at the science on the subject many times in the past and there are some simple methods — like, believe it or not, exercise and even chewing gum.
But is that really going to move the needle over the long haul? Research shows that IQ isn’t all that valuable without a little discipline behind it.
So what’s going to really make a difference? Learning.
  • Numerous studies have shown learning another language is good for your brain.
  • There’s a lot of evidence that learning to play music can make you smarter.
  • Or learn any new skill.
Cool. But learning new stuff takes time. And you’re busy. But what if you could pick up new skills super fast?
Ah-ha. Now we’re on to something. However, I’m no expert at this. But, luckily, I know a guy who is.
Tim Ferriss is the bestselling author of The 4-Hour Workweek. And he’s also an expert at learning new stuff fast. In fact, his new TV show, The Tim Ferriss Experiment, is about just that.
In the various episodes Tim tackles all kinds of skills from poker to rally car racing to chess — and then puts his new talents to the test. (He picks up the language Tagalog in 4 days and then does an interview in Tagalog on Filipino TV.)
So what can Tim teach you about accelerated learning? A lot. And all you have to remember is a simple acronym:
“DiSSS”
Those are the four steps: Deconstruction, Selection, Sequencing, and Stakes.

I’ll break down the steps for you below. Okay, let’s get learnin’.

1) Deconstruction

Picking up a language? Oh god, that takes forever… Wrong.
Every skill has parts. To learn effectively you need to break it down into the key elements. This makes something that may seem overwhelming and divides it into manageable chunks. Here’s Tim:
The D is deconstruction. You’re taking a complex skill like learning a language, tactical shooting, or swimming and breaking it down into components. For swimming you would have arm movement, leg movement, different strokes, etc. Try to break a skill down into 5-10 pieces.
(For more on the 8 things successful people do that make them great, click here.)
That’s pretty straightforward. But here’s where Tim’s expertise really helps…

2) Selection

Most classes or books start you out from the beginning and gradually build you up. That’s nice if you have a lot of time. You don’t.
We need to be smart about where we put our energy and focus if we want to make progress quickly. Forget what is fundamental and ask yourself what is most important to get to competency.Here’s Tim:
The first S is selection. That’s doing an 80-20 analysis and asking yourself, “Which 20% of these things I need to learn will get me 80% of the results that I want?”
So when learning a language, Tim doesn’t bother with the typical basics. He looks at what the most frequently used words are and studies those first.
That Spanish class taught you the word “Father” in the first week. But how often do you really talk about Dad? Here’s Tim:
You can become functionally fluent in any language, in my opinion, in 6-12 months. But you can do it in more like 8-12 weeks just by choosing the 1500 highest frequency words. What you study is more important than how you study it. Rosetta Stone is not going to help you if you’re studying the wrong words.
This jibes with the research. When I spoke to Sports Gene authorDavid Epstein about how world class athletes train, he said the same thing: “The hallmark of expertise is figuring out what information is important.”
And what’s the first thing academic research shows helps undergraduates get better grades? Yup:
Learning occurs best when important information is selected from less important ideas, when selected information is organized graphically, when associations are built among ideas and when understanding is regulated through self-testing…

3) Sequencing

This is the thing most teachers, classes and books get wrong.
Not only do they not focus on what’s important but they don’t work on that stuff first. Here’s Tim:
The next S is sequencing. That’s just putting things in the right order. Putting things in the right progression, that’s really the secret sauce that is missing from almost any instructional book, DVD, video, class, etc.
When Tim was learning chess from champion Josh Waitzkin (whose life was the basis for the film “Searching for Bobby Fischer“) they did things the opposite from how most chess instruction works.
They didn’t start with the beginning of a chess game. They jumped straight to key moves that are applicable to the majority of interactions on the board. This allowed Tim to hang with top players after only a few days of practice. Here’s Tim:
Josh would basically do things in reverse. He took all the pieces off the board and started training me with King and Pawn versus King. By doing that he was teaching me not rote memorization of openings, but really powerful principles that can apply to the entire game in many different circumstances. Just by giving me a very short tutorial on a few principles with three pieces on the board, I went to Washington Square Park, and I was able to survive three or four times longer than I should have against a really savvy speed chess street hustler.

So you’ve broken your area of study into parts, figured out what is important, and you’re focusing on that first. What’s the final step?

4) Stakes

You won’t get fired from your job if you don’t learn to speak Russian. Your family won’t starve if you don’t master the guitar. And this is why you quit. Because you can.
You need an incentive to keep practicing. Or, even better: a penalty if you don’t practice. Here’s Tim:
Stakes is arguably the most important piece. By stakes, I mean consequences. Some type of reward or punishment to keep you on track and accountable. To prevent yourself from quitting, you need incentives.
So Tim recommends using what researchers call a “commitment device.”
Write a check for $100 to a political party you hate or a cause you are actively against. Give it to a friend. If you don’t achieve your goal or put in the hours, your friend mails the check. Boom. You’re now motivated.

Okay, Tim has given us some powerful tools for learning. Let’s round them up.

Sum Up

Just remember this… actually, just remember “DiSSS”:
  1. Deconstruction: Break a skill down into its key elements.
  2. Selection: Figure out what’s important and what gets used most often.
  3. Sequencing: Work on the important stuff, not what chronologically comes first.
  4. Stakes: Use a “commitment device” to make sure you have skin in the game and don’t quit.
And hang out with smart people. Research shows it helps. (In fact, studies show stupidity is contagious.)
So what’s the best way to get started? This is no magic trick. It comes from the heart. The first step is to believe that you can become smarter:
Thinking about intelligence as changeable and malleable, rather than stable and fixed, results in greater academic achievement, especially for people whose groups bear the burden of negative stereotypes about their intelligence.
And learning doesn’t have to be a solitary activity. In fact, it shouldn’t be. Wanna be smarter? Surround yourself with people who believe in you.

…Rosenthal and Lenore Jacobson (1968) did the same study in a classroom, telling elementary school teachers that they had certain students in their class who were “academic spurters.” In fact, these students were selected at random. Absolutely nothing else was done by the researchers to single out these children. Yet by the end of the school year, 30 percent of the the children arbitrarily named as spurters had gained an average of 22 IQ points, and almost all had gained at least 10 IQ points
5 Upsc Gyan: May 2015 Wouldn’t you like to know how to get smarter? Of course. I’ve looked at the science on the subject many times in the past and there are ...

How to Optimize Your Daily Schedule


We know how most people spend their time. What can research tell us about the best way to spend our time?
  • Maybe you’re a night owl. You don’t want to get out of bed. There’s a way toget out of that habit. And it’s important becauseyour mood in the morning affects your entire day.
  • Is it Monday? Don’t worry, it won’t be as bad as you think. (On the other hand, Fridays aren’t that great, either.)
  • There are many reasons why a shower in the morning makes you feel so good and it might even make you more creative.
  • Don’t skip breakfast, it can lead to murder. Then again maybe starving is better for your health. Have some coffee — here’severything you need to know about it, including the best way to use it.
  • Commuting makes everyone miserable. Try to avoid traffic or get a job closer to home, if possible.
  • You’re at the office. Don’t procrastinate. Here’s a ritual to start the day off right. Do important things first if you want to hear “yes” from people. You can be a productivity dynamo with the right tips.
  • During the day it might be good to know how to set goals, be agreat leader, improve teamwork, give an awesome presentation, and deal with lousy meetings. And here‘s how to get through the work day without killing anyone. Need to do creative work? Do it at home.
  • Have lunch or you’ll be cranky — even if you don’t realize it.
  • Any way to sneak a nap in here? Naps increase learning, aiddecision-making and purge negative emotions. Here’s how to make them amazing.
  • (Is it the weekend? We know what activities best help you recover from the workweek and what makes the weekend fun. Most important, spend time with friends and family.)
  • Do not just plop down in front of the TV. In the long term it will make you miserable. Wasting time on the internet might meanyou’re not getting enough sleep.
  • Between 6-8PM is the best time to hit the gym. (Your body temp is at its highest and this is the peak time for strength and flexibility.) I don’t need to tell you that exercise is good for you but it might get you a raise and you might be surprised to find out that looking at porn, action movies and superheroesbeforehand might improve your workout.
  • Now might be a good time to work on a hobby or build that skill you’ve been working on (gotta get to 10,000 hours somehow) Reading is great but it might be better if you did all your reading for the year in two weeks, actually.
  • The best thing to do to increase happiness is spend time with friends and family. Having a better social life can be worth as much as an additional $131,232 a year in terms of life satisfaction.
  • Between 10PM and 1AM is the best time for sex because skin sensitivity is at its highest.
  • Didn’t get enough done today? Feel strapped for time? You might want to consider volunteering. Ironically, giving away time makes you feel like you have more of it.
  • Exhausted? Oddly enough this might be a good time to get some creative work done. Or are you wide awake? Larks and night owls have different strengths and weaknesses.
  • These tips might help you get to sleep. And you should make time for the proper amount of sleep — you can’t get away with less. No, you can’t. Missing an hour can take points off your IQand make it harder to be happy.
5 Upsc Gyan: May 2015 We know how  most people spend their time . What can research tell us about the best way to spend our time? Maybe you’re a night owl. Y...

7 Last-Minute Exam Tips for Students

Do not underestimate the power of proper rest


For most people, success is the result of working steadily toward a goal. For college-bound students, the college application process begins early on, and preparing for critical assessments like Advanced Placement (AP) tests is one step on the road to an acceptance letter. With AP exam season fast approaching, you may be searching for ways to milk your year of hard work for every possible ounce of benefit. Here are seven last-minute tips that can help you finish your prep strong and perform at your peak:
3. Use your downtime wiselyThis piece of advice is listed first because it is one of the most important and most frequently overlooked AP strategies. Our brains are at their best when they are rested. If you sit for an AP exam while exhausted, you will have a much harder time recalling the information you need to earn a high score. AP tests are designed to assess knowledge and skills that you accumulate over months of study, so frantically reviewing your notes the week before the exam will not help you. You can study an hour or so a day to keep yourself focused and on-topic, but avoid working late into the evening.
2. Rest your hands
AP tests are not yet computer-delivered, and this means that you will be doing quite a bit of writing by hand. It may seem strange to think about, but tired hands are one factor that can affect your performance. However, there are ways to minimize the likelihood of aching fingers. On the day of your exam, bring a stress ball or other stress relief toy that will help your hands relax from their pencil-clutch posture. You can even bring a small tube of moisturizer or Tiger Balm to rub into your fingers. (Note that these items may only be used during breaks between tests – not in the exam room.)
Part of entering AP exam week rested and relaxed is feeling mentally refreshed. If your high school has large numbers of AP students, your teachers may have already taken test schedules into account when assigning homework/project due dates. If this is not the case at your school, ensure you create a work schedule well in advance of your AP exams, and aim to finish any other academic tasks before your first test. This can minimize possible stress and distraction.
Make time, too, for an activity that is fun and relaxing. Go for a walk, play a favorite video game, or invite your friends over. The specifics of what you do matter less than ensuring that you do not spend the week before your exams tense and anxious.
4. Review class content, but do so selectively
As mentioned above, avoid entirely abandoning your test prep. Taking a high-stakes exam “cold” is guaranteed to leave you stressed come test day. Instead of broadly reviewing, however, study several points that are essential to earning your intended score: a novel or play that you would like to cite in your AP English Literature and Composition essay, those tricky bits of math that tripped you up in AP Calculus AB review sessions, or essential dates and events for AP World History.
5. Practice your editing
As you study for your exams, include a bit of practice with editing essays. This advice is particularly useful on AP tests that heavily value writing, such as AP United States History and AP English Language and Composition. Before you take your first exam, locate several essays that you have written for class (perhaps even your AP classes) and edit them for clarity. On test day, you will not have time for extensive rewrites of your free response answers, so it is well worth knowing where to focus your energies. Include this practice in your daily study hour. While you cannot add much information to your store of knowledge at this point, you can improve your test-taking process.
6. Rest between back-to-back exams
Many students who take AP tests report feeling worn out after just one – let alone back-to-back exams! Unfortunately, because the AP schedule is set by the College Board, you may face this very situation. If you must complete back-to-back tests, plan ahead to ensure that you will have some quality rest time between exams. For example, bring music to listen to, and eat a healthy meal (one including complex carbohydrates, protein, and vegetables to nourish your brain).
7. Schedule recovery time
If you have multiple AP tests on multiple days, do your best to clear your schedule in the evenings. You will need to relax and sleep in order for your brain to recharge, and a busy night can interfere with this process. Do indulge in light exercise (you will be amazed at how effectively it can reset your mind) or a favorite activity. Continue to eat well, and – as has been mentioned many times – get your rest! You will be well on your way to success if you do.

5 Upsc Gyan: May 2015 Do not underestimate the power of proper rest For most people, success is the result of working steadily toward a goal. For college-boun...

[MPPSC] Handwritten Revision Notes for Prelims: Madhya Pradesh Geography, Census, Schemes, Places

MP Topics covered
Combined, those ~100 pages of notes contain following aspects of Madhya Pradesh

Geography: physical, rivers, human and economic geography, census -related statistics
protection of Civil Rights act 1955
Human development: healthcare, education, women, children, backward classes, SC ST: statistics, list of government schemes and five-year plan targets.
The governance, police and prison reforms, state legal service authority
Agriculture in sericulture potential of Madhya Pradesh. Government schemes for their promotion
mining, industrial development and handicraft- famous areas and government schemes
The road, highway, power and irrigation infrastructure in Madhya Pradesh.
Rural development and Panchayati Raj related statistics and schemes.
Environment and forest wealth of Madhya Pradesh: famous areas, schemes for their protection
Tourism and culture potential, famous places, schemes for promotion.
Famous personalities, literature



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5 Upsc Gyan: May 2015 MP Topics covered Combined, those ~100 pages of notes contain following aspects of Madhya Pradesh Geography: physical, rivers, human and...

36 Life Lessons for Success

I turned 30 last week and a friend asked me if I’d figured out any life advice in the past decade worth passing on. I’m somewhat hesitant to publish this because I think these lists usually seem hollow, but here is a cleaned up version of my answer:

1. Never put your family, friends, or significant other low on your priority list. Prefer a handful of truly close friends to a hundred acquaintances. Don’t lose touch with old friends. Occasionally stay up until the sun rises talking to people. Have parties.
3. How to succeed: pick the right thing to do (this is critical and usually ignored), focus, believe in yourself (especially when others tell you it’s not going to work), develop personal connections with people that will help you, learn to identify talented people, and work hard. It’s hard to identify what to work on because original thought is hard.2. Life is not a dress rehearsal—this is probably it. Make it count. Time is extremely limited and goes by fast. Do what makes you happy and fulfilled—few people get remembered hundreds of years after they die anyway. Don’t do stuff that doesn’t make you happy (this happens most often when other people want you to do something). Don’t spend time trying to maintain relationships with people you don’t like, and cut negative people out of your life. Negativity is really bad. Don’t let yourself make excuses for not doing the things you want to do.
4. On work: it’s difficult to do a great job on work you don’t care about. And it’s hard to be totally happy/fulfilled in life if you don’t like what you do for your work. Work very hard—a surprising number of people will be offended that you choose to work hard—but not so hard that the rest of your life passes you by. Aim to be the best in the world at whatever you do professionally. Even if you miss, you’ll probably end up in a pretty good place. Figure out your own productivity system—don’t waste time being unorganized, working at suboptimal times, etc. Don’t be afraid to take some career risks, especially early on. Most people pick their career fairly randomly—really think hard about what you like, what fields are going to be successful, and try to talk to people in those fields.
5. On money: Whether or not money can buy happiness, it can buy freedom, and that’s a big deal. Also, lack of money is very stressful. In almost all ways, having enough money so that you don’t stress about paying rent does more to change your wellbeing than having enough money to buy your own jet. Making money is often more fun than spending it, though I personally have never regretted money I’ve spent on friends, new experiences, saving time, travel, and causes I believe in.
6. Talk to people more. Read more long content and less tweets. Watch less TV. Spend less time on the Internet.
7. Don’t waste time. Most people waste most of their time, especially in business.
8. Don’t let yourself get pushed around. As Paul Graham once said to me, “People can become formidable, but it’s hard to predict who”. (There is a big difference between confident and arrogant. Aim for the former, obviously.
9. Have clear goals for yourself every day, every year, and every decade.
10. However, as valuable as planning is, if a great opportunity comes along you should take it. Don’t be afraid to do something slightly reckless. One of the benefits of working hard is that good opportunities will come along, but it’s still up to you to jump on them when they do.
11. Go out of your way to be around smart, interesting, ambitious people. Work for them and hire them (in fact, one of the most satisfying parts of work is forging deep relationships with really good people). Try to spend time with people who are either among the best in the world at what they do or extremely promising but totally unknown. It really is true that you become an average of the people you spend the most time with.
12. Minimize your own cognitive load from distracting things that don’t really matter. It’s hard to overstate how important this is, and how bad most people are at it. Get rid of distractions in your life. Develop very strong ways to avoid letting crap you don’t like doing pile up and take your mental cycles, especially in your work life.
13. Keep your personal burn rate low. This alone will give you a lot of opportunities in life.
14. Summers are the best.
15. Don’t worry so much. Things in life are rarely as risky as they seem. Most people are too risk-averse, and so most advice is biased too much towards conservative paths.
16. Ask for what you want.
17. If you think you’re going to regret not doing something, you should probably do it. Regret is the worst, and most people regret far more things they didn’t do than things they did do. When in doubt, kiss the boy/girl.
18. Exercise. Eat well. Sleep. Get out into nature with some regularity.
5 Upsc Gyan: May 2015 I turned 30 last week and a friend asked me if I’d figured out any life advice in the past decade worth passing on. I’m somewhat hesitant ...

General Studies Tricks